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E, H & S Policy

Policy Statement

Patol Ltd is dedicated to making its working environment comply with all appropriate Environmental, Health and Safety laws. Patol is continuously striving to make its environment for its employees, manufacturing, products and services safe. Set out below are the standards that Patol are committed to upholding.

  • Compliance with all applicable current Environmental Health and Safety laws and regulations, coupled with our own strict code of conduct enforced where needed to ensure the safety of all members of staff.
  • Designing products that minimise any risk involved in the manufacturing, use and disposal of.
  • Striving to reduce waste and energy consumption in all areas of our business from the office, manufacturing and delivery or services.
  • Endeavour to eliminate all employee injuries through creating a workplace that is free from hazards.
  • Patol Ltd is committed to the above statements and to ensuring their implementation through the following actions:
  • Creating Environmental, Health and Safety goals, regularly measuring their progress and reporting to management on ways to enhance them further.
  • Ensuring all employees understand and comply with these standards.

Objectives:

To meet these responsibilities and to comply with relevant legislation, the company has set down the following objectives, and these are to:-

  1. Encourage the involvement of employees in environmental, health and safety matters including employee Representatives to participate in the setting and the maintenance of health and safety standards.
  2. Undertake risk assessments to identify foreseeable hazards and take reasonable and appropriate control measures to reduce the risk to the health and safety of employees and others in accordance with the requirements of the Management of Health and Safety at Work Regulations 1999.
  3. Provide information, instruction, training and supervision for all employees to ensure that all asks are undertaken in a safe manner and that employees understand the Company’s health and safety standards and their role in achieving them.
  4. Develop safe systems of work which are appropriate to the experience and training of the employees involved.
  5. Regularly audit environmental, health and safety standards and the operation of safe systems of work to ensure that standards are being achieved and maintained.
  6. Investigate and take positive action on any health and safety problems identified.
  7. Comply with the requirements of any legislation relevant to the company.
  8. Investigate and record all accidents occurring at work and take reasonable action to prevent a re-occurrence. Keep regular statistics of all accidents to regularly review and target areas where safety is lacking.
  9. Provide a suitable and safe place of work and maintain welfare facilities to a reasonable standard.

Organisation, responsibilities and arrangements

Part One

Organisation

The achievement of the company’s objectives requires a clear definition of responsibilities at each level within the company. Environmental, health and safety is a line management responsibility and is an integral part of the way in which the company operates.
Part two of the policy document sets out the responsibilities of senior managers, supervisors and all employees.
Part three sets out the administrative arrangements and procedures which are necessary to achieve the company’s objectives.

Audit Reporting

The achievement of the company’s health and safety objectives requires means for positive measurement. Auditing arrangements will be maintained to monitor performance. The Environmental, Health and Safety Advisor will submit regular reports to the General Manager which will detail past performance and will identify policy matters requiring action in the future.
This policy will be reviewed on an annual basis or whenever amendments are required.

Part Two

Responsibilities.

Managing Director

  • Overall responsibility for environmental health and safety policy and its achievement in practice.
  • Responsibility to ensure that sufficient resources, financial, technical and human are provided to achieve the company’s objective.
  • Ensure that standards and procedures are developed and maintained to identify and control foreseeable risks to employees and others who could be affected by company operations.
  • Ensure that managers are provided with appropriate information, instruction, training and supervision to prevent accidents, incidents and ill-health at work.
  • Investigate and take action on specific environmental, health and safety matters which arise in their area of responsibility

E, H & S Adviser

  • Advise management on the implications of present and future Environmental , Health and Safety legislation.
  • Make recommendations on safety procedures, safe systems of work and equipment to improve the health and safety standards in the workplace.
  • Carry out regular environmental health and safety audits.
  • Investigate all serious and reportable accidents and dangerous occurrences in consultation with local management and health and safety representatives, recommending appropriate corrective and control measures.
  • Heighten environmental, health and safety awareness throughout the company.
  • Represent the company in discussions with the Health and Safety Executive or the Environmental Health Office in conjunction with local management.
  • Monitor all environmental, health and safety programmes providing advice, help and assistance as necessary.

Nominated Manager

  • Implement the safety policy in their area of responsibility.
  • Ensure that the company safety standards are incorporated at the planning stage of any project, whether in-company or for a client.
  • Ensure that all staff know and fully understand their environmental, health and safety responsibilities.
  • Ensure that adequate and appropriate information, instruction, training and supervision is provided for all employees.
  • Participate in regular audits and arrangements for monitoring health and safety performance.
  • Take action to control any risks identified and brought to their attention by employees.
  • Report to the managing director, as appropriate, on environmental, health and safety matters which require action at that level.
  • Report any accident, incident or dangerous occurrence as required in part three of this policy/procedure document.

Additional safety responsibilities are to:-

  • Maintain a current set of environmental, health and safety instructions and procedures relevant to  the company’s business.
  • Ensure that copies of instructions are circulated to every member of staff.
  • Ensure that the accident and incident investigation procedure is completed for any accident, incident or reported near miss.

All Employees

  • Read and understand the company environmental, health and safety policy and discuss with their supervisor or manager any points which require clarification.
  • Take reasonable care for their own and others health and safety in every aspect of their work.
  • Report to their supervisor or manager any hazard, accident, incident or near miss which could have resulted in personal injury or damage.
  • Co operate with the company in maintaining its environmental, health and safety standards.

Part Three

Arrangements

The company Environmental, Health and Safety Manual contains procedures for environmental, health and safety management. This manual is held by the E, H S Advisor and is available for reference at all times. Additional local arrangements are detailed in this section.

Administrative arrangements, operational procedures and technical standards for health and safety are established. These requirements continue to be developed and are designed to maintain high levels of the health, safety and welfare of employees as well as others who might be affected by the company’s activities. Detailed documents setting out this information are always available for easy reference and inspection by employees and others. Employees of the company are actively made aware of such information, and emphasis is regularly made by the company on the importance of these matters.

Serious Occurrences, Accidents and Investigation Procedures

All accidents involving personal injury to staff must be reported and recorded by the First Aider in the accident book kept in a designated area. Near misses must be reported to the Senior Manager immediately.

The company’s procedure for investigation and reporting must be followed. The person responsible for safety at each site will retain a record of all such events.

Accidents, injuries and dangerous occurrences, as defined in the Reporting of Injuries,Diseases and Dangerous Occurrences Regulations 1995, will be reported in accordance with the statutory requirements. These arrangements and procedures are the responsibility of the E, H S Adviso

First Aid

First Aid facilities and provision will be provided and maintained as specified in the health and safety (First Aid) regulations 1981. The First Aider is responsible for first aid provision.

The first aid room is located on the ground floor. Report all accidents involving injury to the first aider. All accidents will be recorded by the first aider in the accident book and the site Nominated Manager notified immediately.

Housekeeping

Good housekeeping involves everyone taking an active interest in the cleanliness and tidiness of the workplace. As well as creating a more pleasant working environment, good housekeeping is essential for Health, Safety and Environmental protection at work.

You can help maintain safe and pleasant working conditions by observing the following:

  • Your office, workstation or workbench - Always keep them tidy and free of rubbish.
  • Gangways, stairs, emergency exits and doorways - Do not let anything obstruct them.
  • Fire and safety equipment - Make sure this equipment is kept in its proper place unless you need to use it. Never misuse or interfere with anything provided for your safety.

Smoking

Smoking is prohibited throughout all offices. Cigarettes, etc...should be properly extinguished in approved receptacles, NOT in waste paper bins.

Fire, Evacuation and Emergency Procedures

In the event of a fire or emergency, the fire alarm will sound. All personnel will immediately evacuate the building using the nearest fire exit. Do not stop to collect personal belongings and please do NOT run. All personnel will assemble at the designated assembly points. Obey the instructions of the Fire Marshall at all times. Do NOT return to the building until the Senior Fire Marshal or the Senior Fire Officer have given the authority to do so.

All staff will participate in practice fire drills that will be held from time to time. Fire marshals will receive additional fire training to enable them to carry out their duties competently.

Waste Management and Disposal

All waste has the potential to adversely affect the environment, either by contaminating the air, soil or water. Poorly managed waste, particularly special waste (hazardous / difficult waste) can also pose a danger to human health and safety.

The Environmental Protection Act imposes a Duty of Care on everyone in the waste chain to ensure:

  • That others involved in the handling and disposal of waste do so in accordance with the law;
  • That the waste is securely contained;
  • That waste is transferred only to an “authorised” person;
  • That waste consignments are accompanied by a detailed written description of the waste.

Guidance on the Duty of Care has been published by the Department of Environment.

“Waste Management the Duty of Care – a Code of Practice”. This code of practice which deals with Controlled Waste (household, industrial and commercial) must be followed, as a breach of the Duty of Care is an offence. A copy of this document is available for reference from the Safety Co-ordinator.

Special Waste

Certain difficult or dangerous wastes are subject to additional more stringent regulations due to their more hazardous nature e.g. medical, corrosiveness, toxicity or flammability.

If we produce this type of waste, we must ensure that the required control, monitoring and record keeping procedures are in place. For example: clear marking or containers.

Recycling

It is now common practice to recycle various materials, e.g. metals, glass and paper. By recycling material both the waste stream and energy required for new manufacture are reduced. It can also help to conserve scarce resources. Patol limited will investigate what recycling opportunities exist locally and participate in them. We will consult with the Local Authority to determine what schemes are in existence.

Contractors

All contractors will report their arrival and departure to reception. Authorisation to work will be on the approval of the responsible manager.

Visitors

All visitors will report their arrival and departure to reception. The term visitor also applies to company personnel who are not permanently based at the site. The visitors host will be responsible for escorting the visitor during their visit. A “Visitor” name badge will be worn and displayed at all times.

Personal Protective Equipment

Employees are responsible for keeping the equipment in good working order, using it when required and must report any deficiencies to their supervisor.

Health and Safety Training

All staff receives environmental, health and safety training. Additional environmental, health and safety training will be provided at the appropriate level in accordance with the company environmental, health and safety policy.

Control of Substances Hazardous to Health

The E, H S Advisor maintains the COSHH Register. Information on hazardous substances in the workplace can be obtained from the job safety sheets, works procedures or by direct reference to the manufacturer’s safety data sheet in the COSHH Register. The register is available at all times.

Visual Display Screen Equipment

The Office Administrator maintains the Visual Display Screen Register.; Assessments of workstations are contained in the register with additional information available on the correct use of visual display screen equipment.

Managers and supervisors are responsible for identifying training needs and to make arrangements for the provision of training in their respective areas. The nominated manager responsible for safety has a responsibility for co-ordinating training arrangements at their respective sites.

All employees, visitors and contractors have a legal and moral obligation to take care of themselves and each other. Help us to maintain our high standards of Health and Safety.


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